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Collate Printing Terminology | All to Know About Printed Collated

Everything That You Need To Know About Collate Printing Terminology 

Standing in this 21st century for the term Collate Printing Terminology, the printing industry hasn’t lost its significance. Even one might be having a small printer in their home or offices; still, sometimes people need the services of print companies. 

However, as the world of printing is very vast, one needs to learn about the printing terms thoroughly. One such printing lingo is Collate. 

Meaning Of Collate Printing 

The word ‘collate’ means collecting, arranging, and assembling in a determined pattern. However, when it comes to printing, the lingo ‘collate’ refers to the process of arranging multiple pages of a document or any parts of the document incorrect order.

As the process of organizing the documents become easy, preparing color copies is smooth. The process is ideal for the creation of a booklet, catalog, etc. Hence, for printing any document, collate refers to the process of arranging individual sheets in logical sets.

collated and uncollated samples
collated and uncollated samples

Printers and Copiers Come With Collated Printing

 Collating is done either manually or automatically. However, there are many printers and copiers in the market, which offers a collating function. Thereby, allowing the total process to remain automated.

Meaning of Collate Printing

To properly print a large document, you need to arrange it in the right manner. Clients will get documents sets if they want to print multiple copies. It is not possible to provide large document printouts in single pages. 

If a file is too big and one wants to write across many pages, collated printing can be the option for you. Well, this printing allows replicating the printed document with the original one. Based on the requirement of printed copies, the duplication process is based. Depending on other forms of coping mechanism the duplication process would rely on.

Understanding the Process For Double Sided Collated Pages
advanced collate for double sided printouts
advanced collate for double-sided printouts

 For instance, do you need to prepare a document for printing and distribution purposes? To do that, you have to arrange the page in ascending order. So, suppose a customer needs 20 copies of a booklet with 30 pages; usually, a copier or a printer would start to create 30 piles of copies with one for each page. After the printing is over, you need to take out each page from various stacks. You need to arrange the papers and form a set. The completed set becomes ready for stapling or binding.

 On the other hand, many copiers and printers are available in the market that is capable of printing all pages in proper order.  It helps to complete a set. After printing one set, the machine can print another set of the document automatically. This cycle goes on until the end. 

How to Use the Collate Option? 

Computer linked printers can create copies of reports, documents, brochures, etc. Sometimes, you need to reconfigure the memory of the printer to fit the documents; especially, if the documents are too large for the printer configuration. 

Once you are done with the configuration, the printer merges the document into specific sets. Hence, it would finish the duty of a document copier. Often, you can broaden the printing systems by connecting one’s computer to external hard disks. 

By enabling collating options you can print, pages multiple times in the manner of 1, 2, 3, 4, 5; whereas, by turning off the collating option, you can print the paper in the form of 111, 222, 333, sequence. Hence, collate printing is ideal for multiple printing processes of the same material.

Setting Collate Option Manually Is Possible (In Word Document, MAC Computers and Physical)

However, you can turn on the collate option in a printer manually. For manually setting the option, selecting the ‘Print’, an option within the Microsoft Word is important. You need to click the ‘Print’ option, and then choose the number of sets that requires printing. Once these steps are done, the collate button should be enabled.

Difference between Collated and Uncollated Copies 

One needs to understand the basic difference between ‘collated’ and ‘uncollated’, it’s crucial to understand the two terms. The term ‘collated’ means collecting and combining texts, figure sets, and information in sequential order. On the other hand, ‘uncollated’ printing specifies the numbers of pages of a file that are printed separately. 

For instance, a client is having a 3-page file and one wants to print 3 sets each. With collated printing, you can print a 3-page file in order of (1,2,3; 1,2,3;1,2,3). However, with uncollated printing, you can print 3 sets of the file in the manner of (1,1,1; 2,2,2; 3,3,3).

Products Printed Through Collated Printing 

Collating documents can be always advantageous. Those who want to print multiple sets of documents collate printing is ideal. With collate printing, you can collate documents like: 

  • Yearbooks 
  • Booklets
  • Catalogs
  • Corporate Review Book

Apart from a short-run of perfect-bound books, therefore, collate printing allows multi-part checks from individual sheets to be collated on a certain order.

Finishing is Important for a Collated Document


Keep in mind; you can collate any individual parts of any printing project without binding them. For instance, you can collate industrial handouts printed with bold colors; however, there is no need to bind them.

Similarly, during the trade shows promotional packets that are distributed are generally collated. Most of these handouts refastened or bound properly. Well, a perfectly collated product can grab the attention of people easily. However, most of these collated copies usually follow three types of the binding process. They are saddle-stitch, spiral & wire-o, and perfect bound.

Types of Binding

 For binding a collated document or color copies, after that, various types of binding can be used. Let’s take a look into these binding forms. They are:

 Saddle-Stitched Binding 

This binding method is very economical in nature. Use this binding technique if you want to bind yearbooks and brochures that need a low-page count. You can staple the pages during the binding process. One needs to follow the fold-line. There is no usage of glue for this binding.

However, keep in mind that saddle-stitch doesn’t offer durability. You can see the durability in the hardcover. But the best part is this binding method allows a wide range of paper stocks and sizes to bind.

Spiral Binding 

Another renowned form of binding collated documents is spiral binding. This term is interchanged with coil binding. This binding allows joining the cover pages and the inside pages of a book. For joining the entire collated set, consequently, you should use durable coils. You can make the end product look beautiful, with the use of plastic or metal coils. You should pass the coils via the punched holes within the documents.

Perfect Binding

 This binding method is known as soft-cover bookbinding. You can opt for this binding method for binding books. You can glue the pages and the soft-cover together at the spine. Usually, you use flexible thermal glue for this binding method. One important advantage of using this binding method for binding corporate books or yearbooks is that they can make the books look very professional.

Every Bound Printing Is Not Collated

 During certain instances, a client might need to get a product bound but it might not be collated. A good example of it is notepads. Notepads are perfectly bound but they are not collated. The sheets of a notepad are bound with the help of an agent. 

Collate Printing Requires High-Quality Printers 

If you are new to the world of printing, you might not know that all kinds of printing don’t require industrial printers or copiers. If you want to generate a small number of copies, after that, you can go for laser printing or photocopying. However, if you want to go for a high amount of prints with high-quality, industrial printers should be chosen. For instance, if you need to print an original report or a document in huge numbers, choose good quality printers. Only a good printer can offer high-quality prints.

Things to Keep In Mind While Designing Collated Documents 

To design a short collated document like catalogs or brochures isn’t that simple as one might think. Before printing a brochure or a catalog, one needs to have a proper idea about printing. Make sure of the fact that the end product is beautiful. For this reason, certain tips should be followed.

 This blog will help you to get the best form of your brochure and catalogs. 

Layout is Important 

Whether you are planning to make a brochure or a catalog, deciding on the design layout is crucial. One needs to plan the number of pages that a brochure or a catalog would be having. You should provide information depending on the number of pages being used. It would be better to preview the layout before inserting the text. Only then you can get an idea if the text looks clumsy.

Informative but Not Cluttering

Creating the right information is important. You should take care of the fact that the flyers or a brochure is designed in a proper manner. You should avoid using too much of unnecessary texts. Only the necessary information should be provided. Only then the flyer or brochure would strike the audience’s mind.

Font and Font Size is Important

Whether you are planning to print a text-book or a catalog or a booklet, using the right font and font size is crucial. You can design a yearbook or booklet or a review book with different font sizes. Similarly, you can use different fonts for a brochure. However, there should be consistency in font size within a single document.

Type of Finishes 

Keep in mind that the most important criteria for printing a collated document are its finish. One needs to decide on the type of finish that the printed product must-have. For instance, a brochure or a booklet can have a glossy finish. On the other hand, a yearbook can come with a simple finish. Choose the finish based on the type of paper you plan to use.

Image Quality 

The image quality is very important for printing any kind of collated document. For instance, for business promotion, if you plan to print a flyer, use high-quality images. For flyers, consequently, you should avoid using low-quality images at all cost. Similarly, for booklets, avoid using pixilated images.

Colors are Important

 To make a flyer or a yearbook or a booklet stand out from your competitors, using a little bit of color is important. Avoid too much of color usage. Also, one should try to use font colors in such a way that it complements with the background. It would be better if colors that go well with the brand logo. You shouldn’t forget to use the same color scheme for the entire texts present within a flyer or a yearbook.

Advantages of Collated Printout

machinery to collate after printing

 A collated printout can provide a lot of advantages. Take a look below: 

  • With collate, one won’t need much time in arranging papers. You can get the entire set in an already pre-arranged form. Only it needs proper binding. 
  • Collate printing reduces the hassles of arranging the pages from different sets. With the time saved, it can help a business to improve efficiency to a great extent.
  • This printing method is ideal for printing leaflets or booklets. For printing short-run yearbooks this printing method is ideal.
  • It offers organized results. For example, unlike uncollated printing, there isn’t any mess. You are able to print any kind of document file in sets. You can’t print large documents in page formats.

There might be many reasons why a business might need a collated document. Hand out collated documents to targeted customers at seminars or tradeshows, etc. Are you planning to print collated documents? If yes, consequently, its better to hire a professional printing company. They are good at this job of collated printing. They have the requisites skills that can make your collated documents stand out.

There are thousands of printing companies in the market that offers collated printing services at an affordable rate. However, you should choose a printer or a printing company wisely. You can get ready to print collated documents for your business, after that, which would be beautiful to look at.

 Resources on Collate Printing Definition Research: